How to Keep Safety in Mind When Uploading and Downloading Business Files

How to Keep Safety in Mind When Uploading and Downloading Business Files

No matter if you’re sharing images from the corporate retreat or confidential contracts, it’s important to keep your safety in mind when uploading and downloading business files. If you don’t adhere to the correct protocol your devices could be vulnerable to malware and viruses.

The encryption of your files prior to uploading is the best method to ensure their security. This will ensure that even if hackers manage to take your access token they are unable to use it elsewhere else but on your server. It’s also important to limit the number of servers that manage sensitive data, to reduce risk of a leak or theft.

Another way to safeguard your files is to prevent the uploading of any type of file that are believed to be harmful. You’ll need a feature to check the content of files using a list known threats. For instance, if using a secure document management solution that automatically converts all uploaded documents to PDF, attackers will have a tougher time replacing a company policy by using an malicious.exe file.

In the end, you should ensure that your file-uploading system is in compliance with the requirements of your industry and the country you’re in. For instance, if your company is handling health-related information the upload system you use should be HIPAA-compliant. GDPR compliance is crucial for any business dealing with EU citizens’ personal information. To do this, you’ll need a feature that checks uploaded files against the list of regulated content types and checks them for viruses.

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